Google Workspace Updates

Enhanced AI avatar features and capabilities in Google Vids

2026-06-17T07:04:27.259-07:00

With the integration of Gemini 3.1 Flash Text-To-Speech (TTS) and the latest capabilities in Veo 3.1, AI avatars in Google Vids have become more realistic and expressive than ever. We’re excited to announce expanded language support, a new collection of avatar defaults, and the ability to direct your custom avatars to take action in any generated video.

Expanded preset avatars with more expressive speaking

Samples of new default avatars

We’ve expanded avatar options from 23 to 53 default presets, spanning photorealistic, 3D cartoon, and graphic novel styles. This broader gallery includes avatars like Sofia, Jack, Charlie, Finley, and Eleanor, all powered by Gemini Audio to speak with greater degrees of expression, realism, and conversational tones.

Expanded speaker support to 24 languages

Full list of language support in Google Vids UI

We’ve added support for 16 new languages, including Hindi, Bengali, Marathi, Tamil, Telugu, Arabic, Indonesian, Russian, Dutch, Polish, Thai, Turkish, Vietnamese, Romanian, and Ukrainian. These languages join our existing set—English, Spanish, Portuguese, Japanese, Korean, French, Italian, and German—bringing the total to 24 supported languages for AI avatar and voiceovers.

Create custom avatars with the latest Gemini voice model

User experience of assigning new voices to custom avatars

With custom avatars in Vids, you can design your avatar using Nano Banana Pro. Starting today, you can choose from 30+ voices powered by Gemini Audio that offer increased expression, language support, and steering control over how they speak.

Direct your custom avatars to take action in addition to speaking

Generated sample of a directed custom avatar

Previously, users could only direct default avatars. Now, you can add custom avatars as an ingredient in generated video clips, unlocking new ways to have your customized spokesperson tell your story. Every generation preserves your custom avatar's appearance and voice, ensuring your customizations are preserved throughout new generations.

Control custom actions: Instruct your avatar to walk, talk, and use objects simply by typing a text prompt describing their actions.
Use image references: Upload additional images to direct your avatar in customized locations or with branded logos.

Getting started

Admins: There is no admin control for these features.
End users: Visit the Help Center to learn more about using AI avatars in Vids.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on June 17, 2026

Availability

Available to all Google Workspace customers and users with personal Google accounts

Resources

Google Docs Editors Help: Use AI avatars in Google Vids

Create longer Veo videos and generate multiple at once in Google Vids

2026-06-17T07:02:33.632-07:00

Starting today, we’re introducing powerful new ways to create and iterate on video content in Google Vids using Veo. These updates provide all Vids users with the ability to create longer videos with consistent characters and generate multiple videos in parallel, enabling you to bring your vision to life faster than ever before.

Longer Veo videos: You can now extend existing video clips using Veo to create longer, more immersive content while ensuring perfect storytelling continuity across your scenes.
Generate multiple clips at once: Increase your productivity by kicking off multiple video generation requests at once, allowing you to explore different styles and prompts simultaneously to save time.

Extend video clips using Veo

Getting started

Admins: There is no admin control for this feature.
End users: Visit the Help Center to learn more about using AI to generate video clips in Vids.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on June 17, 2026

Availability

Available to all Google Workspace customers and users with personal Google accounts

Resources

Google Docs Editors Help: Use AI to generate video clips in Google Vids

Control whether your users can have temporary chats and delete conversations in the Gemini app

2026-06-16T14:02:46.349-07:00

We’re introducing two new administrator controls for the Gemini app (gemini.google.com) that allow end users to manage their own chat activity. Admins can now configure whether users can use temporary chats and delete their conversation history.

Temporary chats allows users to have conversations that are not saved to their history.
Conversation deletion allows users to delete individual chats or their entire chat history.

These settings give organizations greater flexibility in managing data while empowering users to control their Gemini app experience.

Please note: If your organization uses Google Vault, Vault retention rules will always be honored if they are set up.

Getting started

Admins: These features will be ON by default and can be disabled at the domain, OU, or group level. Visit the Help Center to learn more.
End users: If enabled by your administrator, you can start a temporary chat or delete a chat directly within the Gemini app interface.

Rollout pace

Admin controls

Rapid Release and Scheduled Release domains: Full rollout (5-7 days for feature visibility) started on June 15, 2026

End-user visibility

Rapid Release and Scheduled Release domains: Full rollout (5-7 days for feature visibility) starting on June 21, 2026

Availability

Available to all Google Workspace customers

Resources

Google Workspace Admin Help: Enable Gemini temporary chats in the Gemini App
Gemini Apps Help: Start a temporary chat
Gemini Apps Help: Delete a chat from pinned & recent chats
Workspace Updates Blog: Google Vault now supports retention rules and litigation holds for Gemini app

Gemini in Chrome expands to more languages and regions, including Latin America, Africa, and the Middle East

2026-06-16T12:16:38.087-07:00

Many of Chrome's latest AI features are rolling out to users in Latin America, Africa, the Middle East, and more.

Gemini in Chrome empowers business and education users with AI tools that integrate seamlessly into their daily browsing workflows while maintaining strict data governance. It’s also available to users with personal Google accounts who can access the Gemini app.

Gemini in Chrome allows users to:

Get answers and insights: Summarize articles, clarify complex concepts, or find specific information based on the context of open tabs.
Generate content: Draft emails and social media posts, or create images directly in the browser.
Go live: Engage in two-way voice conversations with Gemini Live to brainstorm ideas or prepare for meetings.

Getting started

Admins: This feature is ON by default unless you’ve already disabled the Gemini app service setting or the Chrome Gemini setting. The feature can be turned on or off at the domain, OU, or group level. Refer to the Help Center or our previous announcement for information on the terms of service and privacy considerations for the feature.
End users: To access Gemini in Chrome, click the Gemini icon at the top of your browser. You must meet the criteria listed here. Learn more about using Gemini in Chrome here.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) started on June 10, 2026

Availability

Available to all Google Workspace plans, Workspace Individual subscribers, and users with personal Google accounts on ChromeOS, MacOS and Windows devices

Resources

Chrome Enterprise & Education Help: Gemini in Chrome

Workspace Updates Blog: Use the Gemini in Chrome AI browsing assistant, now generally available

Google Workspace Admin Help: Turn the Gemini app on or off

Google Workspace Admin Help: Review Gemini usage in your organization

Google Workspace Admin Help: Generative AI in Google Workspace Privacy Hub

AI note-taking is now available in Google Voice

2026-06-16T10:38:30.966-07:00

“Take notes for me” is available in Google Voice for your phone calls. This powerful new feature records and transcribes calls, summarizes key points, and organizes action items, which are sent via Gmail and stored in the Voice app. This built-in tool eliminates manual note-taking, ensures critical details are never lost, and drives a highly professional customer experience.

This feature is available for new Voice users by default and requires manual enablement for existing Voice users. Admins can easily turn it on in the admin console at the domain, OU, or group level. Once turned on, eligible users will see the “Record” button become a “Notes” button during calls.

When you tap "Notes" during a Voice call, your conversation will be recorded and transcribed, while Gemini captures notes. When you hang up, you'll get an email with your notes in the body of the email. You can then find the transcript, audio recording, and notes saved right inside the Voice app alongside call details.

Privacy, ownership, and consent

Post-call notes and transcriptions are strictly accessible only to the individual who initiated the AI capture. If multiple people start it, everyone gets their own separate artifact.
An audio disclosure ("This call is being recorded and captured by AI") ensures all participants are fully informed the moment the feature is activated. Admins are able to customize the consent in the admin console. Admins can also customize the consent language to align with their company's standards.

Note that this feature is only available in English at this time.

Getting started

Admins: This feature is OFF by default for existing Google Voice customers and can be enabled at the domain, OU, or group level. It is available by default for new Voice customers and can be turned off at any time. Visit the Help Center to learn more about letting Google Voice take AI notes for your users.
End users: End users need to turn on Workspace Smart Feature Consent in the account settings to gain access. Visit the Help Center to learn more about Take notes for me in Google Voice.

Rollout pace

Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 16, 2026

Availability

Available to all Google Workspace customers with Voice Standard and Voice Premier add-ons, as well as customers with Voice Standard standalone plans

Resources

Google Workspace Admin Help: Let Google Voice take AI notes for my users
Google Voice Help: Take notes for me in Google Voice

New discoverable space setting in Google Chat

2026-06-16T07:09:16.958-07:00

Google Chat is expanding how users can find and join spaces by adding a third access option called "Discoverable."

Previously, spaces were either private (invite-only) or open (anyone in the organization can find and join). Discoverable spaces provide a new option between the two: they appear when users browse for spaces within their organization, but the conversation history and messages remain private until an owner or manager approves a user's request to join.

This update helps organization leaders and community managers build groups that are easy to find without sacrificing data privacy. For instance, this setup is ideal for employee resource groups, specialized internal committees, or project teams that want to maintain an organization-facing presence but require membership vetting before sharing ongoing discussions.

Space settings showing three access types

Additionally, for customers that allow sharing spaces with multiple groups of users, advanced settings can be used to mix and match different groups of users for who can find and join the space.

Note: Space access types are only in space settings for now, but we will also extend them to space creation in the future.

Getting started

Admins: There is no admin control for this feature.
End users: Space owners and managers can update this option by navigating to their existing space settings. Visit the Help Center to learn more about changing space access levels.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 15, 2026

API and mobile support will follow within the next month. Stay tuned to API release notes.

Availability

Available to all Google Workspace customers

Resources

Google Workspace Admin Help: Optimize spaces for your organization
Google Chat Help: Manage space settings
Google Chat Help: Change the space access level

Carrier Link for Google Voice

2026-06-15T08:24:16.091-07:00

Carrier Link allows Workspace customers to easily add phone numbers and calling plans from a certified local carrier, leveraging a pre-configured multi-tenant implementation of SIP Link.

This simplifies the process of setting up a cloud phone system, allowing customers to make and receive calls with payment handled by their local carrier and minimal configuration. Carrier Link is especially helpful for small businesses that want a reliable connection without the hassle of setting up their own hardware.

We are launching this feature in 20 countries with our Carrier Link partners, Tata Communications and Telefonica Global Solutions, who have collaborated with Google Voice to offer services via alternative carriers.

Getting started

Admins: Contact one of our Carrier Link partners to get started. They will provision the SIP Link licenses and phone numbers, which you can then assign to users, desk phones, auto-attendants, and ring groups. Visit the Help Center to learn more about Carrier Link requirements.
End users: There is no end user action required.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) June 15, 2026

Availability

Available to Workspace customers with SIP Link Standard and Premier subscriptions

Resources

Google Workspace Admin Help: How Carrier Link works
Google Workspace Admin Help: Set up Google Voice
Google Workspace Admin Help: Manage Carrier Link Number
Google Workspace Admin Help: Set up Voice desk phones for your organization
Google Workspace Admin Help: Set up an automated attendant
Google Workspace Admin Help: Set up ring groups
Google Workspace Updates Blog: Use SIP Link to link phone numbers from local carriers to Google Voice

Google Workspace Updates Weekly Recap - June 12, 2026

2026-06-12T12:30:58.082-07:00

Request lightweight document alignment with approvals in Google Drive

Google Drive is introducing alignment approvals, a lightweight mechanism that allows teams to request and record document sign-offs without file changes resetting the approval flow. When a document is in a partially approved state, collaborators can continue making edits without resetting any recorded approver decisions. | Learn more about how to request lightweight document alignment with approvals in Google Drive.

Convert rubric files and images into Google Classroom rubrics with help from Gemini

With this launch, rubric conversion will be controlled by the Gemini in Classroom setting in the Admin console. | Learn more about how to convert rubric files and images into Google Classroom rubrics with help from Gemini.

Introducing the Workspace Policy API mutate endpoints for DLP

With our latest update, we are introducing mutate endpoints (Create, Update, Delete) alongside existing read-only capabilities (Get, List) for data loss prevention (DLP) rules and detectors. This allows super admins to programmatically manage and fully automate the entire lifecycle of their DLP policies, from initial creation to real-time activation and deactivation. | Learn more about the Workspace Policy API mutate endpoints for DLP.

Google Meet now supports sending 1080p HD video from ChromeOS meeting room hardware

We previously launched support for sending full HD video (1080p) in Meet on the web, and we’re now extending that capability to Google Meet room hardware based on ChromeOS. | Learn more about Google Meet now supports sending 1080p HD video from ChromeOS meeting room hardware.

Google Vault now supports retention rules and litigation holds for Gemini app

Google Vault now supports retention rules and litigation holds for the Gemini app on web and mobile. Previously, administrators were able to use Vault to search Gemini app conversations and export those search results. | Learn more about Google Vault now supports retention rules and litigation holds for Gemini app.

Google Vault now supports retention rules and litigation holds for Gemini app

2026-06-11T11:10:23.307-07:00

Google Vault now supports retention rules and litigation holds for the Gemini app on web and mobile. Previously, administrators were able to use Vault to search Gemini app conversations and export those search results. With this update, administrators can now also create, update, and delete the following for the Gemini app:

Default retention rules: Set default retention rules for the Gemini app for a finite or indefinite retention period.
Custom retention rules: Create custom retention rules for the Gemini app by organizational unit (OU) or the entire domain for a finite or indefinite retention period.
Litigation holds: Place holds on the Gemini app data for a specific OU or a list of users.

Google Vault is an eDiscovery and information governance tool for Google Workspace that enables customers to retain, hold, search, and export users’ Google Workspace data. With this update, customers can expand their regulatory and legal eDiscovery management to include retention and holds for the Gemini app, making it easier to comply with data obligations from a central tool.

Additional details

Application scope: This update applies specifically to the Gemini app (on web and mobile) and is not applicable to Gemini in Google Workspace features integrated into other apps (such as "Help me write" in Gmail or Docs), as those specific interactions are not retained in the same manner.
Policy precedence: Vault retention rules and holds will always take precedence over Admin console settings, user deletion settings, or user activity settings.

Example: If a user deletes a conversation or turns off their activity setting, but an active Vault hold requires retention, the data is hidden from the user but remains fully retained and visible to Vault administrators.

API support: Support for Vault API users will be available in the coming weeks.

Getting started

Admins: Visit the Help Center to learn more about using Vault to search the Gemini app, as well as supported services and data types. If active, Vault retention rules and holds will take precedence over any other Admin Console setting or user setting.
End users: There is no end-user setting for this feature.

Rollout pace

Rapid and Scheduled Release domains: Available now

Availability

Business: Business Plus
Other Editions: Frontline Standard and Plus; Enterprise Essentials Plus
Enterprise: Enterprise Standard and Plus
Education: Education Fundamentals, Standard and Plus
Other Add-ons: Vault

Resources

Google Workspace Updates: Google Vault now supports the Gemini app
Google Workspace Updates: Gemini app reporting now available for all Google Workspace for Education customers
Google Vault Help: Supported services & data types
Google Vault Help: Use Vault to search Gemini app

Google Meet now supports sending 1080p HD video from ChromeOS meeting room hardware

2026-06-10T11:34:44.083-07:00

We previously launched support for sending full HD video (1080p) in Meet on the web, and we’re now extending that capability to Google Meet room hardware based on ChromeOS.

Google Meet will use full HD when the additional bandwidth is needed for sharp video from the room, such as:

On large screens: When others in the call are viewing the room on large monitors or TVs with a layout that makes 1080p necessary, such as full-screen views in Spotlight mode, 1:1 calls or dual-screen rooms.
When someone pins your video: If a person in the meeting "pins" the room, Meet will send the highest available quality.
When the meeting is being recorded: Recorded meetings use full HD from the room for the saved meeting video.

Full HD is available from devices that use a high-resolution camera and can handle the additional processing over a fast, stable internet connection. Meet will continue to automatically adjust video quality downwards if network constraints are detected to ensure a smooth meeting experience.

Getting started

Admins: There is no admin control for this feature.
End users: There is no end user setting for this feature; the upgrade happens seamlessly in the background when conditions are met.

Rollout pace

Rapid Release and Scheduled Release domains: Available now

Availability

Available to all Google Workspace customers with Google Meet hardware devices

Resources

Google Meet Help: Learn how to view people in Google Meet
Google Meet Help: Pin or mute Google Meet participants
Google Meet hardware Help: Adjust your view of meeting participants in a Meet hardware room
Google Meet hardware Help: Google Meet hardware certification program for ChromeOS peripherals & devices
Google Workspace Admin Help: Prepare your network for Meet meetings & live streams
Google Workspace Updates Blog: Google Meet now supports high definition video for meeting recording and devices

Introducing the Workspace Policy API mutate endpoints for DLP

2026-06-08T12:35:20.291-07:00

The Workspace Policy API provides a centralized, comprehensive view of your security settings, eliminating the need to navigate to numerous pages in the Admin console.

Note this is an API-only launch for capabilities currently supported in the Admin console.

About DLP

DLP lets Workspace admins control external file sharing to prevent sensitive information leaks. It scans files for violations, triggering incidents and protective actions like content blocking.

How DLP works:

Admins define rules for sensitive content across Drive, Gmail, Chat, and Chrome.
DLP scans content for DLP rule violations that trigger DLP incidents.
DLP enforces the rules you defined and violations trigger actions, such as alerts.
Admins are alerted for DLP rule violations.

Summary of capabilities supported by mutate endpoints for DLP

Getting started

Admins: You must be a super admin to use the Policy API. See our developer documentation to learn more about the Policy API. You can also use GAM, an open source tool for managing Workspace, which now supports the Policy API.
End users: This is an admin-only capability.

Rollout pace

Rapid Release and Scheduled Release domains: Available now

Availability

Available to all Google Workspace customers and Workspace Individual subscribers

Resources

Google Cloud Identity Help: Policy API Overview
Google Cloud Identity Help: REST Resource: policies
Google Cloud Identity Help: Setting up the Policy API
Google Cloud Identity Help: Listing and getting policies
Google Cloud Identity Help: Creating, patching, and deleting policies
Google Workspace Updates Blog: The Policy API is now generally available with support for auditing more security features

Convert rubric files and images into Google Classroom rubrics with help from Gemini

2026-06-08T09:41:58.928-07:00

Building on our October launch, Gemini in Google Classroom can now help educators more easily convert rubric files and images into Google Classroom rubrics, right within the assignment creation workflow. Educators can now upload more file types, such as .jpeg and .png files. For example, by uploading a photo of a physical rubric or using existing files, Gemini in Classroom can help educators quickly generate structured, interactive rubrics within the Classroom interface. They can then make edits to the converted rubric before saving it. This Gemini-powered automation reduces manual data entry and helps educators maintain consistent grading standards across their assignments.

With this launch, rubric conversion will be controlled by the Gemini in Classroom setting in the Admin console. If Gemini in Classroom is disabled for your organization, you’ll no longer be able to convert rubrics from documents or images.

This feature is only available in English for users over age 18.

Getting started

Admins: This feature will be available by default if Gemini in Classroom is enabled. Visit the Help Center to learn more about managing access to Gemini in Classroom.
End users: Visit the Help Center to learn more about creating and reusing rubrics for an assignment.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on June 8, 2026

Availability

Education: Education Fundamentals, Standard, and Plus

Resources

Google Help: Create or reuse a rubric for an assignment
Google Workspace Updates Blog: Educators can now convert rubrics in Google Classroom from Drive or local files with help from Gemini
Keyword: Manage access to Gemini in Classroom

Request lightweight document alignment with approvals in Google Drive

2026-06-08T08:48:10.262-07:00

Alignment approvals can be initiated via a new checkbox within the standard request dialog across web clients.

When checked, "Require all approvers to review the same content" resets pending approvals if the file content changes. This is the default behavior.

When unchecked, changes to the file content don't reset pending approvals.

This feature serves use cases where strict content locking is unnecessary, making it easier for teams to maintain momentum on fluid projects. While an approval remains pending, individual approvers retain the flexibility to manually reset their approved status back to pending if subsequent content edits no longer match their expectations.

This update follows a series of recent enhancements to the Drive approvals ecosystem, including programmatic approval management with the Drive API.

Getting started

Admins: Approval requests are enabled by default and can be disabled at the domain, OU, and group level. There is no admin setting that controls alignment approvals specifically; users can access them if they have access to the broader approval request feature. Visit the Help Center to learn more about managing Drive approvals.
End users: Alignment approvals will be off by default and can be enabled by the user. Visit the Help Center to learn more about getting approvals in Drive.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) started on June 2, 2026
Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on June 15, 2026

Availability

Business: Business Standard and Plus
Enterprise: Enterprise Starter, Standard, and Plus
Education: Education Plus
Other Editions: Enterprise Essentials and Enterprise Essentials Plus; Nonprofits
Education Add-ons: Teaching and Learning

Resources

Google Workspace Admin Help: Manage approvals
Google Drive Help: Get approvals on files in Google Drive
Google Workspace Developer Documentation: Manage approvals

Google Workspace Updates Weekly Recap - June 5, 2026

2026-06-05T13:51:12.438-07:00

Organize My Files in Drive now generally available

In October 2025, we launched a beta for Organize My Files in Drive. This feature is now generally available and has started rolling out to eligible Google Workspace and Google AI plans. | Learn more about how Organize My Files in Drive is now generally available.

Introducing the ability to loop over a list of items in Workspace Studio

We are introducing the ability to loop over a list of items in Google Workspace Studio flows, bringing more power and flexibility to your everyday workflows. | Learn more about the ability to loop over a list of items in Workspace Studio.

Enhanced data protection for managed third-party apps

With this release, users are now able to maintain efficient workflows and securely move data between corporate Workspace accounts and other authorized, managed third-party applications without being blocked. | Learn more about enhanced data protection for managed third-party apps.

Quickly scan multiple pages in Google Drive on Android

Tired of scanning one page at a time? With the new Document Scanner in Google Drive on Android, you can now scan multiple pages at the same time. | Learn more about how to Quickly scan multiple pages in Google Drive on Android.

New data loss prevention capabilities for file attachments and proximity conditions are generally available

Data loss prevention (DLP) rules for non-Workspace file attachments and associated proximity conditions are now generally available. These new capabilities enable organizations to target files with specific parameters, such as blocking the sharing of sensitive file formats or identifying files that contain specific strings in their titles. | Learn more about the new data loss prevention capabilities for file attachments and proximity conditions are generally available.

Data loss prevention policies for Google Calendar now available in GA

Data loss prevention (DLP) for Google Calendar is now generally available to protect sensitive information shared within event details. | Learn more about data loss prevention policies for Google Calendar now available in GA.

Gmail as a source in Ask Gemini in Drive now generally available

Gmail sources in Ask Gemini in Drive is now generally available and has started rolling out to eligible Google Workspace and Google AI plans. Ask Gemini in Drive offers a dedicated, immersive workspace designed for deep focus. Users can engage in high-context, multi-turn conversations to efficiently explore and understand content. | Learn more about Gmail as a source in Ask Gemini in Drive now generally available.

New iOS device management settings now generally available in Google Endpoint Management

2026-06-04T11:34:57.773-07:00

We’re introducing an expanded set of native Apple Mobile Device Management (MDM) settings to Google Endpoint Management, providing administrators with more granular control over how iOS devices are configured and secured. These new settings—spanning categories such as Apps and Services, Device Features, Data Sharing, and Backup & iCloud Sync, etc—allow admins to manage critical device behaviors directly from the Google Workspace Admin console. This update allows organizations to efficiently harden their security posture for both corporate-owned and BYOD iOS devices. With this launch, these settings will become generally available.

See below for a detailed list of the new settings by category.

Apps and Services - Writing tools, App clips, App installation from web, App installation from alternative marketplaces, Apps to be hidden, Locking apps, In app purchases

Safari - Safari history clearing, Safari private browsing

Device Features - Auto unlock, Call recording, Auto dim, Default browser modification, Personalized advertising, eSIM outgoing transfers, OTA PKI updates, iPhone mirroring, Satellite connection, RCS messaging, Unpaired external boot to recovery, Untrusted TLS prompt, Limit ad tracking, AirPlay outgoing requests pairing password, Preserve eSIM on erase

Backup and iCloud Sync - Enterprise book backup

Authentication - Fingerprint for unlock

Data Sharing - Managed pasteboard

Getting started

Admins: Visit the Help Center to learn more about these settings.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 4, 2026

Availability

Available to all Google Workspace customers with Google Endpoint Management

Resources

Google Workspace Admin Help: Settings for iOS devices

Gmail as a source in Ask Gemini in Drive now generally available

2026-06-03T15:36:55.371-07:00

Gmail sources in Ask Gemini in Drive is now generally available and has started rolling out to eligible Google Workspace and Google AI plans.

Ask Gemini in Drive offers a dedicated, immersive workspace designed for deep focus. Users can engage in high-context, multi-turn conversations to efficiently explore and understand content.

Previously, users could only add files and folders as sources within Ask Gemini in Drive. Now, users can unlock deeper insights by adding Gmail threads as sources in Ask Gemini for Drive. Users can ground their responses in a complete view of their business context—spanning emails, files, and folders—to ensure the most helpful and accurate answers possible.

Visit the Help Center for more information on the locations and languages where Ask Gemini in Drive is currently supported.

Getting started

Admins: This feature is available by default if Gemini for Workspace in Drive is enabled.
End users: You must have Workspace smart features enabled to use Ask Gemini in Drive. Visit the Help Center to learn more about Ask Gemini in Drive.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 3, 2026

Availability

Business: Business Standard and Plus
Enterprise: Enterprise Standard and Plus
Consumer: Google AI Pro and Ultra
Education Add-ons: Google AI Pro for Education
Other Add-ons: AI Expanded Access

Resources

Google Drive Help: Use Gemini in Drive for research & analysis
Google Drive Help: Learn how to use sources with Google Workspace with Gemini
Google Drive Help: Share your Gemini sources using Drive projects

Data loss prevention policies for Google Calendar now available in GA

2026-06-03T12:32:27.588-07:00

Data loss prevention (DLP) for Google Calendar is now generally available to protect sensitive information shared within event details. Previously available in beta, this feature allows you to create and apply data protection rules that scan calendar event titles, descriptions, and locations for sensitive content, such as credit card numbers or national identification numbers.

Key functionalities include:

Choice of actions: Admins can choose to audit when an event is saved with sensitive content, warn users about sensitive content in their event, or block event creation or updates if a DLP policy is violated.
Event details: DLP rules scan free-text fields in the event, including the event’s title, description, and location fields.
Owner-based policies: Rules are applied based on the organizational unit (OU) of the owner (event organizer on primary calendars or calendar owner on secondary calendars), consistent with other Workspace DLP configurations.
User notifications: With DLP policies for Calendar, users receive immediate feedback when sensitive data is detected. On the web, users see a pop-up notification explaining the issue. Admins can also customize this message with more specific details. If a meeting update is blocked on Android, iOS, or via the Calendar API, the user will receive an automated email notification explaining the policy violation and why changes to the meeting invite were not successful.

Getting started

Admins: The feature will be OFF by default and can be enabled at the organizational unit (OU) or group level. Visit the Help Center to learn more about DLP for Calendar.
End users: There is no end user setting for this feature.

DLP settings in the admin console to configure policies for sensitive data, including actions and alerts when creating Calendar events

An end user is prompted with a message asking them to remove sensitive information

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 3, 2026

Availability

Enterprise: Enterprise Standard and Plus
Education: Education Fundamentals, Standard, and Plus
Other Editions: Enterprise Essentials; Frontline Standard and Plus

Resources

Google Workspace Admin Help: About DLP for Calendar

New data loss prevention capabilities for file attachments and proximity conditions are generally available

2026-06-03T12:14:32.239-07:00

Using these new content conditions, admins can set up various DLP rules for added protection, such as:

File names: Block files containing text string “funkyword”
File extensions: Block .java files
File types: Block custom mime type such as application/custom_app
Proximity matching: Detect “routing number” in proximity of 100 characters of “account number”

Additional details

In addition to file-based conditions, administrators can utilize associated proximity conditions to identify sensitive information in the file. This feature allows for the detection of sensitive data that appears within a specified distance of other predefined data types, regular expressions, or word lists.

For example, a rule can be configured to trigger when a bank account number is found within 100 characters of a routing number. By identifying data in context, proximity matching helps administrators reduce false positives and more accurately secure financial information or proprietary content.

Key functionality in DLP rules for file attachments and associated proximity conditions include:

Ability to match against common or custom MIME types and system file categories
Support for scanning attachments in Gmail, Drive, and Chat to set rules across communication channels
Granular distance settings for proximity matching, allowing admins to define a range of up to 1,000 characters between matched conditions

Getting started

Admins: When configuring DLP rules in the admin console, admins can locate the new content conditions of file extension, file name, and file type under content conditions. Admins can also select the option of proximity matching to set a maximum distance between two pieces of matched texts. Visit the Help Center to learn more.
End users: There is no end user setting for this feature.

Content conditions for DLP in the Admin console to configure policies for sensitive file attachments

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) started on May 27, 2026

Availability

Enterprise: Enterprise Standard and Plus
Education: Education Fundamentals, Standard, and Plus
Other Editions: Enterprise Essentials; Frontline Standard and Plus

Resources

Google Workspace Admin Help: How to use predefined detectors

Quickly scan multiple pages in Google Drive on Android

2026-06-03T11:25:26.419-07:00

Tired of scanning one page at a time? With the new Document Scanner in Google Drive on Android, you can now scan multiple pages at the same time. Flip through the pages of a book or lay your receipts out on a table and our Document Scanner will identify, separate, and capture each page within the camera view. It even detects duplicates to prevent accidental re-scans.

Note this is only available for Android devices with 8GB+ RAM.

New multi-page scanning with Android Document Scanner

Getting started

Admins: There is no admin control for this feature.
End users: Visit the Help Center to learn more about scanning documents with Drive.

Rollout pace

Rapid Release and Scheduled Release domains: Available now

Availability

Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

Google Help: Scan documents with Google Drive

Enhanced data protection for managed third-party apps

2026-06-03T09:51:34.412-07:00

Previously, data transfers from corporate Google Workspace accounts to third-party apps were restricted. We’re now recalibrating these restrictions to allow for a "trusted ecosystem" between managed apps.

With this release, users are now able to maintain efficient workflows and securely move data between corporate Workspace accounts and other authorized, managed third-party applications without being blocked. For added data protection, this capability strictly prevents the transfer of that data to personal accounts within the same managed Google application or to unmanaged personal apps.

For example, a user is able to copy a client's email address from their corporate Gmail account and successfully paste it into a managed third-party CRM application. When they try to paste that same email address into their personal Gmail account, they are blocked and receive the following message: "This information can only be shared within your organization's Google Workspace apps.”

Getting started

Admins: This feature will be OFF by default and can be enabled at the OU level. Admins can leverage iOS AppConfig through their MDM provider to enforce these restrictions for each Workspace app. Visit the Help Center to learn more about preventing accidental data leaks on iOS devices.

End users: There is no end-user setting for this feature.

Rollout pace

Rapid Release and Scheduled Release domains: Available now

Availability

Enterprise: Enterprise Standard and Plus
Education: Education Standard and Plus
Other Editions: Frontline Standard; Enterprise Essentials Plus; Cloud Identity Premium

Resources

Google Workspace Admin Help Center: Prevent accidental data leaks on iOS devices

Introducing the ability to loop over a list of items in Workspace Studio

2026-06-02T11:15:52.265-07:00

We are introducing the ability to loop over a list of items in Google Workspace Studio flows, bringing more power and flexibility to your everyday workflows. As part of this, the Ask Gemini step has a new configuration section called Response format where you can decide if the output of the step should be in text or list format. When list format is selected, the new step Repeat for each can be used so that the flow can loop over the items of that list.

Select List in Response format to be able to loop over a list in the flow

The Repeat for each step can also be used to loop over Google Sheet data row by row and run substeps.

Looping over data from a Sheet to draft an email for each person in the file

This improvement unlocks new possibilities for many use cases, including:

Create a task for each action item based on meeting notes.
Draft an email for each sales lead based on your sales tracker Google Sheet.

Getting started

Admins: Visit the Help Center to learn more about managing access to steps and starts in Workspace Studio.
End users: Try the feature in Google Workspace Studio. Visit the Help Center to learn more about the Ask Gemini step.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on June 2, 2026

Availability

Business: Business Starter, Standard, and Plus
Enterprise: Enterprise Standard and Plus
Education: Education Fundamentals, Standard, and Plus
Education Add-ons: Google AI Pro for Education; Teaching and Learning
Other Add-ons: AI Expanded Access*

*Starting July 1, 2026, users with AI Expanded Access licenses will have higher limits on usage of Workspace Studio.

Resources

Google Workspace Admin Help: Workspace Studio admin help
Workspace Studio Help: Get Started with Workspace Studio
Google Workspace Learning Center: Workspace Studio training and help
Google Workspace Blog: Introducing Google Workspace Studio: Automate everyday work with AI agents
YouTube: Google Workspace Studio Video Playlist
Discord Channel: Google Workspace Studio Discord

Organize My Files in Drive now generally available

2026-06-01T07:47:43.251-07:00

In October 2025, we launched a beta for Organize My Files in Drive. This feature is now generally available and has started rolling out to eligible Google Workspace and Google AI plans.

It can be overwhelming to see loose files in your Drive and moving them into the right folder can be manual, tedious, and repetitive. Gemini can help you organize your Drive by providing suggestions of where to move loose files based on your organizing structure and strategies.

Users can access this view through a dedicated entry point titled “Suggest File Moves” within My Drive and parent folders. The dedicated interface displays recommendations divided into two sections: moving files to existing folders, and creating new folders for related file groupings. End users can review these recommendations before any files are relocated.

The interface supports several interactive adjustments:

Reviewing files and folders through hovercards or opening them in a new tab.
Selecting or deselecting specific file suggestions using checkboxes.
Customizing target destinations or renaming proposed new folders directly inline.

Once the user approves the selection, the system performs a batch move and prompts the user to confirm any resulting permission changes. This feature helps users in reducing digital clutter and maintaining organized file structures with minimal manual effort.

Note that this feature is available globally in English.

Getting started

Admins: This feature is available by default if Gemini for Workspace in Drive is enabled.
End users: You must have Workspace smart features enabled to use Organize My Files in Drive. Visit the Help Center to learn more about letting Gemini organize your files.

Note: Through July 15, 2026, Workspace customers will get promotional access to higher limits for Organize My Files, allowing users to experiment with this feature. Users will see a notification when they use this feature to inform them of the limited higher promotional access period. Per-user usage limits will apply after that date; we’ll provide more information in the Help Center in advance of updated usage limits going into effect.

Rollout pace

Rapid Release and Scheduled Release domains: Available now

Availability

Business: Business Standard and Plus
Enterprise: Enterprise Standard and Plus
Consumer: Google AI Pro and Ultra
Education Add-ons: Google AI Pro for Education
Other Add-ons: AI Expanded Access

Resources

Google Drive Help: Let Gemini organize your files

Google Workspace Updates Weekly Recap - May 29, 2026

2026-05-29T13:32:58.000-07:00

Introducing a fresh visual identity for Google Workspace app icons

We’re updating icons across Google Workspace to introduce a modern visual design that gives every app a more distinct identity. Over the next several weeks, users will see new icons for Gmail, Calendar, Chat, Meet, Drive, Docs, Slides, Sheets, Vids, Keep, Forms, Voice, Sites, and Tasks. | Learn more about the new fresh visual identity for Google Workspace app icons.

Simplify decision-making with Polly, now available for Google Chat

Making decisions in a fast-paced environment often leads to long, messy threads and lost consensus. Polly helps teams solve this by enabling the creation of interactive polls within existing Chat conversations. | Learn more about how to Simplify decision-making with Polly, now available for Google Chat.

Improvements to Out-of-Domain file-level warnings

We’re announcing improvements to our Out-of-Domain file-level warnings. First launched in April 2025, these badges alert users to documents and users outside of their Workspace organization, helping to prevent accidental data exfiltration and potential phishing attacks that spoof internal content. | Learn more about the improvements to Out-of-Domain file-level warnings.

Keep your sources up to date with automatic Drive syncing in NotebookLM

We’re making it easier to keep your sources and insights current in NotebookLM by enabling automatic syncing with Google Drive. Previously, if you uploaded a file in Google Docs, Sheets, or Slides, you’d have to manually update it in NotebookLM to see the changes. With this update, as the content in your Drive files evolves, the information within the notebook updates automatically to match. | Learn more about how to Keep your sources up to date with automatic Drive syncing in NotebookLM.

Gemini LTI Update: Include your LMS sources when using NotebookLM in Powerschool Schoology

When creating a notebook in Powerschool Schoology, Gemini LTI users can now add content directly from their course as sources. This integration allows educators and students to seamlessly bridge their course materials with AI-powered research and analysis, and generate Studio artifacts like Audio and Video Overviews, infographics, slide decks, and more based on their Schoology resources. | Learn more about how to include your LMS sources when using NotebookLM in Powerschool Schoology.

More granular admin controls for Workspace Studio steps and starters

We’re introducing more granular admin controls for Workspace Studio steps and starters. With these new controls, admins can define which steps and starters people in their organization can use to create flows, including by Workspace service or individually. | Learn more about more granular admin controls for Workspace Studio steps and starters.

Easily identify data irregularities with anomaly detection in Connected Sheets

You can now easily identify critical irregularities and outliers in your time-series data when using Connected Sheets to analyze BigQuery data sets from Google Sheets. Anomaly detection in Connected Sheets allows users to distinguish between expected trends and true outliers without requiring manual model training or complex SQL knowledge. | Learn more about how to easily identify data irregularities with anomaly detection in Connected Sheets.

Ask Gemini in Google Meet is becoming more easily accessible on web

We’re excited to announce that we’re making the feature more easily accessible by moving the Ask Gemini prompt box into the bottom left-hand corner of the Google Meet web interface. | Learn more about how ask Gemini in Google Meet is becoming more easily accessible on web.

Prevent account takeovers with Device Bound Session Credentials (DBSC), now generally available in the Chrome browser for Windows

Previously available in beta, Device Bound Session Credentials (DBSC) in the Chrome browser on Windows is now generally available and enabled by default for Google Workspace users. | Learn more about how to prevent account takeovers with Device Bound Session Credentials (DBSC), now generally available in the Chrome browser for Windows.

Share chats, canvases, and generated media from the Gemini app securely via Google Drive

We are introducing the ability for Workspace users on the web to share snapshots of their chats, canvases, and generated media in the Gemini app. | Learn more about how to share chats, canvases, and generated media from the Gemini app securely via Google Drive.

Google Chat external interoperability with Microsoft Teams via NextPlane OpenHub is now available

Organizations often need to collaborate with customers, partners, and suppliers who use Microsoft Teams. NextPlane OpenHub was built to bridge this Google Chat and Microsoft Teams divide, and it is now launching external interoperability to allow communication across organizational boundaries. | Learn more about how Google Chat external interoperability with Microsoft Teams via NextPlane OpenHub is now available.

Available in beta: Convert your client-side encrypted Slides after a Vault or Takeout export

Admins can now bulk export client-side encrypted (CSE) Slides using Vault or Data Export (takeout), and then convert those exports into PowerPoint files. This allows your organization to retain complete ownership, access, and control of sensitive data in a highly portable format. | Learn more about how to Convert your client-side encrypted Slides after a Vault or Takeout export.

Keep track of student progress with learning standards and skills in Google Classroom

2026-05-29T10:28:04.707-07:00

Google Classroom now allows educators to tag coursework and rubrics with learning goals, including specific learning standards and skills, providing a more structured way to monitor student growth. When creating assignments, quiz assignments, questions, or materials, educators can search for available, established standards and skills or click on suggested goals, which use AI to analyze assignment and course content. By tagging coursework with these goals, teachers can view analytics that visualize student performance and identify instructional gaps across individual students, entire classes, or specific learning areas.

Learning standards from around the world are made available in Classroom through partnerships with 1EdTech and Common Good Learning Tools. These standard frameworks are pulled from Satchel Rosetta Exchange, a public space hosted by Common Good Learning Tools where anyone can browse various learning standard sets that leverage the 1EdTech® Competencies and Academic Standards Exchange® (CASE®) standard specification. Visit the Help Center to learn more about getting new standard sets added to Classroom.

This update enables systematic tracking for standards-based learning, offering several benefits across the school community:

For educators and leaders: Teachers can utilize data-driven student performance analytics to adjust instruction, while education leaders with Google Workspace for Education Plus can use the "Visit a class" feature to see how coursework aligns with required standards.
For students and guardians: Students and guardians can see the learning goals tagged on assignments, giving them clarity for how curriculum relates to required learning milestones and targeted skill growth.
Global availability: Classroom has a growing list of standards already available and periodically brings in new ones from the Satchel Rosetta Exchange. Learning standards are available in the United States, Canada, United Kingdom, Brazil, Japan, Mexico, Italy, and Australia. Learning skills are currently supported in a selection of languages including English, Spanish, Italian, Japanese, Korean, Malay, and Brazilian Portuguese.

Getting started

Admins: There is no admin control for this feature.
End users: There is no end user setting for this feature.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) started on May 27, 2026

Availability

Available in all courses owned by a Google Workspace customer, including Education Fundamentals, Standard, and Plus

Resources

Google Help: Use learning goals in Classroom
Google Help: Add local learning standards to Classroom
Keyword: Transform teaching and learning with updates to Gemini and Google Classroom
Keyword: Gemini in Classroom: No-cost AI tools that amplify teaching and learning
YouTube: Learning goals with data-driven insights in Google Classroom

Available in beta: Convert your client-side encrypted Slides after a Vault or Takeout export

2026-05-29T08:45:35.985-07:00

Eligible Google Workspace admins can sign up for the CSE Office Interop beta program, which provides immediate access to CSE compatible export, import, takeout and office editing features. Organizations who’ve previously signed up for the beta program should see this feature in their domains now.

Getting started

Admins: Admins with eligible Workspace licenses can sign up for the CSE Office Interop beta. We’ll provide more information on how to get started if you’re accepted.
End users: This launch has no impact on end users.

Rollout pace

Rapid Release and Scheduled Release domains: Available now for customers previously accepted into the CSE Office Interop beta program and upon acceptance into the beta for those who sign up in the future

Availability

Enterprise: Enterprise Plus
Education: Education Standard and Plus
Other Editions: Frontline Plus, Assured Controls, Assured Controls Plus

Resources

Google Workspace Admin Help: About client-side encryption
Google Workspace Updates Blog: Available in beta: Convert your client-side encrypted documents after a Vault or Takeout export
Google Workspace Updates Blog: Now generally available: Convert your Client-side encrypted Google Sheets after a Vault or Takeout export
Beta Application: Registration form