This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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We are introducing the ability to loop over a list of items in Google Workspace Studio flows, bringing more power and flexibility to your everyday workflows. As part of this, the Ask Gemini step has a new configuration section called Response format where you can decide if the output of the step should be in text or list format. When list format is selected, the new step Repeat for each can be used so that the flow can loop over the items of that list.

Select List in Response format to be able to loop over a list in the flow

The Repeat for each step can also be used to loop over Google Sheet data row by row and run substeps.

Looping over data from a Sheet to draft an email for each person in the file

This improvement unlocks new possibilities for many use cases, including:

  • Create a task for each action item based on meeting notes.
  • Draft an email for each sales lead based on your sales tracker Google Sheet.

Getting started

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Education Add-ons: Google AI Pro for Education; Teaching and Learning
  • Other Add-ons: AI Expanded Access*
*Starting July 1, 2026, users with AI Expanded Access licenses will have higher limits on usage of Workspace Studio.

Resources

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We’re introducing more granular admin controls for Workspace Studio steps and starters. With these new controls, admins can define which steps and starters people in their organization can use to create flows, including by Workspace service or individually. They provide admins more granular control of Studio functionality, and are particularly useful for gradual rollout of Studio in their organizations.


Getting started

  • Admins: Workspace Studio starters and steps will be ON by default and can be disabled at the domain, organizational unit, or group level. Visit the Help Center to learn more.
  • End users: There is no end user setting for this feature. The steps turned off by admins will show up as disabled (greyed out) in Studio. Existing flows with these steps won’t run, and the user will see an error.

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Education Add-ons: Google AI Pro for Education; Teaching and Learning
  • Other Add-ons: AI Expanded Access*
*Starting June 1, 2026, users with AI Expanded Access licenses will have higher limits on usage of Workspace Studio.

Resources

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We’re integrating NotebookLM into Google Workspace Studio. This enhancement lets you use your existing notebooks as an AI knowledge source for your automations. You can use the new Ask NotebookLM step to generate grounded responses based on the insights, summaries, and research in your notebooks.



Getting started

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Education Add-ons: Google AI Pro for Education; Teaching and Learning
  • Other Add-ons: AI Expanded Access*

*Starting June 1, 2026, users with AI Expanded Access licenses will have higher limits on usage of Workspace Studio.

Resources

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Google Workspace Studio has expanded its support to include seven new languages. In addition to English, Workspace Studio now offers full capabilities in:

  • French
  • German
  • Italian
  • Japanese
  • Korean
  • Portuguese
  • Spanish

Getting started

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, Plus, Teaching and Learning
  • AI Add-ons: Google AI Pro for Education

Resources

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We’re introducing enhancements to the Google Meet starter step in Google Workspace Studio. As part of this, the step When a meeting transcript is ready has been renamed When meeting outputs are ready. This step now allows you to decide if the workflow should run when either meeting transcripts or Notes by Gemini are ready. Previously, only meeting transcripts would trigger the flow to run.

In addition, you can now select up to 100 different meetings to trigger your flow whereas in the past you could only select one meeting. This update allows you to easily automate the same process for multiple events.

Use the updated “When meeting outputs are ready” starter step

With these enhancements, you gain greater precision in managing which meeting artifacts and which specific meetings activate your workflow.

Block time on your calendar
We’re also making it possible for Workspace Studio flows to block time on your calendar.

You can use the “Block time” step with “Ask Gemini” or “Extract” steps to automate use cases like adding a reminder block on your calendar for an appointment confirmation or required training you received in email, or to schedule focus time. The event the flow creates is just for you and no guests can be added.

Use the “Block time” step to create an event for you in your calendar

Getting started

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Education Add-ons: Google AI Pro for Education; Teaching and Learning
  • Other Add-ons: AI Expanded Access*
*Starting June 1, 2026, users with AI Expanded Access licenses will have higher limits on usage of Workspace Studio.

Resources

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We are integrating Gems into Google Workspace Studio as a step that you can add to your flows.

The Ask a Gem step allows you to have your flows send a prompt to private Gems to automate tasks like creating summaries or writing documents. You can use any Gem with Drive files in its knowledge base (Gems with Google Photos or other file types will not appear in Studio).

Use the Ask a Gem step to send prompts to Gems

Getting started

Note: Through June 1, 2026, Workspace customers have promotional access to higher limits for Workspace Studio, allowing users to experiment with Studio features. Per-user usage limits will apply after that date.

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • AI Add-ons: AI Expanded Access*; AI Ultra Access*; Google AI Pro for Education
  • Other Add-ons: Teaching and Learning
*Starting June 1, 2026, users with AI Expanded Access and AI Ultra Access licenses will have higher limits on usage of Workspace Studio.

Resources

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[March 19, 2026] Update: Workspace Studio has now launched to all Rapid Release and Scheduled Release domains.

What’s happening

Today we’re introducing Google Workspace Studio: the place to create, manage, and share AI agents to automate work in Workspace—no coding required. 


What you can do with Workspace Studio

Workspace agents built in Studio offer flexibility and intelligence beyond traditional automation.

  • Automate with agents: Move beyond simple, rule-based automation. Agents can reason through problems and adapt to new information, tackling complex workflows such as intelligent prioritization, support issue triage, smart approvals, content generation, and sentiment analysis.
  • Create agents with AI: Empower every user to build custom agents in minutes. End users can simply describe what they want to automate in plain language (e.g., "every Friday, ping me to update my tracker"), and Gemini will create it.
  • Work smarter with context: Agents can now help with tasks such as “Draft a weekly update for Project Cymbal”, or “What should I do today?”. They are deeply integrated with your Workspace apps (like Gmail, Drive, and Sheets). This allows agents to automatically pull relevant context from your documents, emails, and the web, enabling them to provide smarter, personalized answers and take actions based on your specific situation.
  • Integrate seamlessly: Automate across your entire toolset. Agents can be connected to third-party apps and platforms including Asana, Jira, Mailchimp, and Salesforce.
  • Extend capabilities: Create more powerful and personalized agents for your business or education institution:
    • Call external APIs with webhooks to connect to virtually any internal or external service (e.g., push notifications to Slack/Teams/Discord).
    • Build custom steps using Apps Script to integrate with proprietary internal tools, ADK agents, or models via Vertex AI.
  • Share and scale: Agents can be shared with a team for others to copy, similar to sharing a Google Doc. This makes it easy to scale powerful agents across your organization.
  • Use templates: Users can create agents with a library of zero-configuration templates for common use cases that can be shared across your organization. For example:
    • Get a daily summary of unread emails
    • Label emails with action items
    • Get pre-meeting briefs in chat

Additional details

Workspace customers on all eligible editions will get promotional access to higher usage limits of Workspace Studio, allowing users to further experiment with these features. Please note that usage may be subject to change to ensure a consistent and high-quality experience for all users. Additional details on per-user usage limits will be provided in a future update in January 2026.

Users under the age of 18 will not be able to create agents with Gemini AI or use AI-powered steps in agents.

Getting started

  • Admins: Google Workspace Studio is a core service and will be on or off by default based on your organization’s release preference for new products. It can be enabled or disabled at the OU and group level. Additionally, in the coming weeks, Workspace Studio will be rolling out several new features, including enhancements for external sharing, email sending beyond your primary domain, and robust webhook support. These features will be tightly integrated with your existing trusted domains and allow list configurations, ensuring that admins will have the ability to control, monitor, and audit data flow to meet their organization's specific security and compliance standards. Granular admin controls will also be available to manage these features. More info on default settings for sharing, webhooks, and Gemini features can be found in the Admin Help center.
  • End users: Once available, end users can access this feature by visiting https://studio.workspace.google.com/.

Rollout pace

  • Rapid Release domains: Admins will see settings appear in the Admin console at the same time their end users get access to Workspace Studio; this will be an extended rollout starting December 3, 2025.
  • Scheduled Release domains: Admin console settings will roll out gradually starting December 3, 2025. End user access to Workspace Studio will roll out gradually starting on March 2, 2026.

Availability

Available for Google Workspace:

  • Business Starter,  Standard, and Plus
  • Enterprise Starter, Standard, and Plus
  • Education Fundamentals, Standard, and Plus
Also available to:

  • Google AI Pro for Education
  • Google AI Ultra for Business

Resources

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Useful Links

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On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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